Gym & Fitness Waiver Templates: What Your Form Must Include
Marcus Johnson
CTO
Gym & Fitness Waiver Templates: What Your Form Must Include
Whether you run a gym, yoga studio, CrossFit box, or personal training business, you need a solid liability waiver. Here's your complete guide to fitness waivers that actually protect you.
Why Fitness Waivers Are Critical
Fitness activities carry inherent risks. Without a proper waiver:
Essential Waiver Components
1. Assumption of Risk
Clients must acknowledge they understand:
2. Release of Liability
Include a clear statement releasing you from liability for:
3. Health Disclosure
Critical questions to ask:
4. Emergency Contact
Always collect:
5. Medical Clearance Acknowledgment
Include a statement like:"I certify that I have consulted with a physician before beginning this exercise program, or I have chosen to participate without medical clearance and assume all associated risks."
6. Photo/Video Release
If you film workouts or take photos for marketing:
Waivers by Fitness Type
Personal Training
Additional elements:
Group Fitness Classes
Include:
CrossFit/High-Intensity Training
Extra considerations:
Yoga/Pilates Studios
Add sections for:
Going Digital with Your Waivers
Benefits
Implementation
1. Create your digital waiver 2. Add to your onboarding workflow 3. Send link after sign-up/booking 4. Automatic reminders if not completed 5. Require signature before first session
Creating with Apollyx
Build a professional fitness waiver in under 60 seconds:
1. Tell our AI: "Create a liability waiver for my CrossFit gym" (or yoga studio, personal training, etc.) 2. Customize: Add your business name, specific activities, and policies 3. Deploy: Share via your booking confirmation or as a standalone link 4. Collect: Get e-signatures and store securely
Our fitness waivers include:
Best Practices
Annual Renewal
Have members re-sign waivers annually. Health conditions change, and this protects you with current information.
Paired with Booking
The best time to collect waivers is during the booking process—before the client arrives.
Staff Training
Ensure staff knows:
Legal Review
Have a lawyer review your waiver to ensure it meets your state's requirements.
Conclusion
A proper fitness waiver is your foundation for a protected business. Don't rely on generic templates or outdated paper forms. Invest in a professional, digital waiver system that keeps you safe and impresses new members.
Create your fitness waiver and protect your gym, studio, or training business today.
Written by Marcus Johnson
CTO at Apollyx
Helping service businesses go digital with AI-powered tools.
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